CareFlow HQ is one login that handles scheduling, charts, intake, billing, and the marketing that fills your next month.
HIPAA-ready · Built for IBCLCs first · One login for you and your clients
You write the SOAP note in Practice Better. You re-type the same intake answers because they live in Acuity. You build superbills by hand and email them around, because your billing tool can't see the chart.
And the mom who messaged three weeks ago never got a reply. Her note got buried under everything that came in after it.
Five tools, four logins, two browsers, and the work never quite catches up.
CareFlow HQ is the operating system you'd build for yourself if you also happened to be a software company.
Scheduling, intake, SOAP charting, care plans, labs, and billing in one place.
When a patient finishes their intake questionnaire, every answer flows into the chart: name, baby's birth stats, breastfeeding history, supply concerns. Open the visit and it's all there.
A patient portal that doesn't feel like a 2008 hospital intranet.
Messages live in one thread, so you can answer between feedings. Consent gets signed on a phone with one finger.
Lead capture, nurture sequences, campaign emails, review requests, analytics. All of it runs underneath the practice you run.
Pediatrician referrals get tracked. Lead magnets convert into bookings. The mom who didn't book the first visit gets a follow-up email three days later.
The engine underneath is GoHighLevel, a marketing platform trusted by thousands of small businesses. Your campaigns, nurture emails, and review requests all go out through its dedicated marketing system, entirely separate from the private appointment reminders and account emails CareFlow HQ sends to you and your patients.
None of it touches a clinical record. And you never have to log in to a second marketing tool.
Marketing automation is rolling out with our pilot practices now. Ask where it stands on your walkthrough.
Your patients trust you with the most tender details of their lives. CareFlow HQ is built so that trust holds: health records live in their own protected vault, completely walled off from anything marketing-related.
That wall isn't a promise in a brochure. The database itself enforces it, and every time anyone opens a record, it's written down, permanently. When your attorney asks how you protect patient information, you'll have receipts.
A small cohort of lactation consultants works with us every week, shaping the product as we build. Their intake forms became our intake forms. The charting they wanted is the charting we built.
If you'd like to be the next room we work in, the walkthrough is the right place to start.
“It literally covers everything. I haven’t seen anything yet that I’m like, that’s not going to work.”
Gulf Coast Breastfeeding Center is CareFlow HQ's pilot. Maranda and her practice book consults, run prenatal and postpartum intake, chart visits, and follow up with families through CareFlow every week — and the workflows her practice needed became the workflows we built. Her intake forms, her scheduling rules, her charting.
“I know I’m good at what I do, but there’s certain things I think I do better — and this is going to make that change.”
No patient caps — pay per provider. Every plan runs your whole practice; Pro adds the growth engine on top.
Run your practice.
Grow your practice.
For hospitals & large provider groups.
Every plan starts with a free 7-day trial. Cancel anytime before it ends and you won't be charged.
Switching from another system? Data migration is quoted per practice — and it's complimentary when you pay annually (12 months for the price of 10).
Prefer to see it first? Book a 20-minute walkthrough — a live look at the same screens you'd use with your own patients.
Tell us who you are and which days usually work. We'll email you to confirm a time and send you the meeting link for a 20-minute walkthrough.
We got your request. We'll email you to confirm a time that works, and you'll receive the meeting link once it's set.
